Unit Secretary II (evenings & nights) - part time

Description

Summary:

To provide a combination of secretarial, computer data entry, reception and clerical duties at the direction of the Administrative Nurse Manager or Designee.

Sunday-Saturday, three shifts of eight hours, 3p-11p, 11p-7a

Responsibilities:

1. Transcribes Physician's Orders in an accurate and timely manner according to Norwalk Hospital's Policies and Procedures. Initiates or updates appropriate patient information in the Chart Review Conservation of the computer system where appropriate. Reviews data in Chart Review on a daily basis and eliminates any non-current data, according to unit standard. Notifies appropriate personnel of STAT orders. Accesses lab values when requested. Calls department for facilitation of transcribed orders when appropriate. Acts as an SME for all staff on the unit. 

2. Prepares, maintains and forwards records in an accurate and timely manner.  Replenishes and reviews records on a daily basis, according to unit procedures. Files all reports in the correct patient's records daily. Prepares records for admission, transfer, surgery, procedures, discharge and expiration. Delivers expiration records to Admitting, immediately. Processes discharge records according to standard chart order. 

3. Communicates effectively and courteously with patients, visitors, and coworkers within the scope of his/her responsibilities. Identifies unit and self when answering phone. Uses a Windows-based computer system competently. Assists the RN in care delivery by providing accurate and timely processing of communications. Relays information to appropriate person in a timely manner. 

4. Demonstrates compliance with identified policies and procedures in carrying out unit assignments i.e., postings, work sheets, maintenance of data and knowledge of medical terminology. Demonstrates flexibility in floating to other units. Maintains neat and orderly appearance and environment. Completes all competencies and annual requirements as established by the Nurse Manager. Maintains personal Educational Record. 

5. Monitors, orders and oversees maintenance of equipment and supplies in a proper, orderly and cost-effective manner. Enters and renews chargeable items/services into computer system for patient care correctly. Contacts appropriate departments as directed by Manager/designee, for needed services on nursing unit. 

6. Receives patient posting and assists in room assignments as necessary. Updates and maintains Unit Secretary Worksheets where appropriate.  Assists in QA studies as assigned by the Nurse Manager/designee. Maintains and updates telephone listings. 

7. Checks all patient's line of vision, and/or identification bands and bed tags per unit standards. Sorts and delivers patient mail when received. Respects patients' privacy. 

8. Performs other duties as assigned.

 
9. Fulfills all compliance responsibilities related to the position.

Education: HS GRAD/EQUIVALENT

Required: High School Graduate or equivalent. Two years previous secretarial/computer experience required with Windows based computer system. Hospital or other health care setting experience. Has completed formal Medical Terminology course. 
Minimum Experience: two years
Desired: Overall performance rating of 3 or higher Requires a 3.5 or higher rating for Hospital-wide Competency of "Customer Service". Knowledge and experience in order to train and orient other unit secretaries Must possess the ability to multitask and perform duties under constantly changing priorities.

Working Conditions:

Manual: Some manual skills/motor coord & finger dexterity

Occupational: Some occupational risk

Physical Effort: Medium to Heavy effort. May exert up to 35 lbs. force

Physical Environment: Some exposure to dirt, odors, noise, human waste, etc.

Company: Norwalk Hospital Association

Org Unit: 350

Department: Emergency Department

Exempt: No

Salary Range: $15.30 - $25.65 Hourly