Post Award Manager
Location: Danbury, CT, United States
Salary Range: 40.43 - 75.10
Work Type: Full-Time
Standard Hours: 40
FTE: Exempt
Work Schedule: Day 10
Work Shift: Mon-Fri 8:30am - 5pm
Date Posted:
See what’s possible in our system of care
Nuvance Health extends from New York’s Hudson Valley to western Connecticut. Our team of more than 15,000 caregivers delivers compassionate care through seven community hospitals, primary care and specialty practice locations, outpatient settings, home care services and telehealth visits. With strong hearts and open minds, we’re pushing past boundaries and challenging the expected, all in the name of possibility. As we journey forward, we are guided by our values: personal, imaginative, agile and connected. Our curiosity is opening new pathways and creating new advancements in healthcare for all.
Description
Summary:
The Post Award Manager is responsible for overseeing the management, compliance, and financial administration of all hospital grants (Federal, state, and private) and contracts post-award. This position is an integral team member, working directly with the Senior Director for the Office of Grants Administration, the Foundation�s fundraising team, hospital staff, and finance partners to ensure that all post-award processes comply with institutional policies, federal regulations, and sponsor requirements. The role includes monitoring budgets, ensuring financial compliance, preparing and submitting required sponsor reports, and providing support to relevant hospital departments.
Essential Responsibilities
Grant and Contract Management: 35%
- Oversees the financial and administrative management of awarded grants and contracts, ensuring compliance with all sponsor terms and conditions.
- Supports and facilitates award setup in the financial system, including budget allocation, tracking, and reporting of expenditures.
- Monitors and tracks the progress of post-award milestones, including deliverables and timelines, to ensure projects remain on track.
Financial Oversight: 35%
- Reviews and approves expenditures related to grants, ensuring they align with both the approved budget and sponsor guidelines.
- Assists department administrators and project teams in managing grant funds, ensuring costs are allowable, allocable, and reasonable.
- Coordinates with department administrators and project teams to provide appropriate supporting documentation to Finance for accurate recording of grant expenditures.
- Provides support in closeout activities, including reconciling project accounts and preparing final reports for sponsors.
Reporting and Documentation: 15%- Prepares and submits accurate and timely reports to funding agencies, ensuring compliance with grant requirements.
- Reviews and tracks progress reports and other sponsor-required documentation to ensure deadlines are met.
- Develops and maintains internal reports and records for tracking award status, expenditures, and any compliance issues.
Training and Support: 5%
- Provides ongoing training and support to department administrators on post-award financial management and compliance.
- Serves as a subject matter expert on post-award processes and offers guidance to hospital departments on best practices.
Closeout and Audits: 5%
- Manages the closeout process for grants, ensuring all final financial, technical, and compliance documents are submitted to sponsors.
- Facilitates external and internal audits of awarded grants, ensuring that all records are accurate, complete, and compliant. Assists the Finance team in responding to audit findings that are programmatic in nature. This includes working with program contacts to develop an appropriate response and monitoring corrective actions against the plan to resolve the issue.
Communication and Coordination: 5%
- Acts as the primary point of contact for post-award financial inquiries, providing clear communication to both internal and external stakeholders.
- Collaborates with the pre-award team, finance, and other hospital departments to ensure smooth transitions between award receipt and grant management.
Continuous Improvement:
- Stays current on industry best practices, trends in grant management, and relevant regulations, and recommend improvements to processes and procedures.
- Develops and implement strategies to improve the efficiency and effectiveness of the post-award management process.
Other:
- Maintains and models Nuvance Health Values.
- Demonstrates regular, reliable, and predictable attendance.
- Performs other duties as required.
• This position requires strong writing, data analysis, program budgeting, internal and external relationship management skills, as well as project management skills.
• Preferred formal education of a Bachelor’s Degree in a relevant field (i.e., Business Administration, Finance, Accounting, Public Administration, etc.). Will consider significant experience in lieu of post-secondary education.
• At least five years of experience in grant administration, with at least 3 years focused on post-award management in a healthcare or similar institutional setting.
• Strong knowledge of federal regulations (i.e., Uniform Guidance, OMB Circulars, and other sponsor-specific guidelines) as well as hospital/academic policies related to grants. Knowledge of Connecticut and New York State grant regulations preferred.
• Ability to take primary responsibility for a diverse number of projects and to complete them in a timely manner, under a high degree of pressure, with limited supervision.
• Experience with foundations, nonprofits, or healthcare/hospital fundraising highly desirable.
• Strong understanding of financial management and accounting principles as they relate to grants and contracts.
• Excellent organizational and time-management skills, with the ability to handle multiple projects simultaneously.
• Strong written and verbal communication skills, with the ability to explain complex financial and compliance concepts to non-experts.
• Proficiency in financial management systems and software (e.g., INFOR, Lawson)
• Detail-oriented with a high level of accuracy in work and reporting.
• Strong problem-solving and critical-thinking skills.
• Strong work ethic and excellent attention to detail; resourceful
• Highly organized with the ability to implement systems and follow-up processes, manage multiple projects of equal priority simultaneously, and to sustain productivity and accuracy under pressure
• Ability to work independently and within a team
• Familiarity with Microsoft Teams highly desirable
• Experience with Raisers Edge and NXT fundraising/grant management software preferred
Working Conditions:
Manual: Some manual skills/motor coord & finger dexterity
Occupational: Little or no potential for occupational risk
Physical Effort: Sedentary/light effort. May exert up to 10 lbs. force
Physical Environment: Generally pleasant working conditions
Company: Danbury & New Milford Found
Org Unit: 625
Department: DHNMH FDN General & Admin
Exempt: Yes
Salary Range: $40.43 - $75.10 Hourly
We are an equal opportunity employer
Qualified applicants are considered for positions and are evaluated without regard to mental or physical disability, race, color, religion, gender, national origin, age, genetic information, military or veteran status, sexual orientation, marital status or any other classification protected under applicable Federal, State or Local law.
We will endeavor to make a reasonable accommodation to the known physical or mental limitations of a qualified applicant with a disability unless the accommodation would impose an undue hardship on the operation or our business. If you believe you require such assistance to complete this form or to participate in an interview, please contact Human Resources at 203-739-7330 (for reasonable accommodation requests only). Please provide all information requested to ensure that you are considered for current or future opportunities.
