Join our Talent Network
Skip to main content

Administrative Associate

This job posting is no longer active.

Location: Carmel, NY, United States
Salary Range: 18.97 - 35.21
Work Type: Full-Time
Standard Hours: 37.5
FTE: Non-Exempt
Work Schedule: DAY 7.5
Work Shift: 7:30a-3:30p, Monday through Friday
Date Posted:

Share:

See what’s possible in our system of care

Nuvance Health extends from New York’s Hudson Valley to western Connecticut. Our team of more than 15,000 caregivers delivers compassionate care through seven community hospitals, primary care and specialty practice locations, outpatient settings, home care services and telehealth visits. With strong hearts and open minds, we’re pushing past boundaries and challenging the expected, all in the name of possibility. As we journey forward, we are guided by our values: personal, imaginative, agile and connected. Our curiosity is opening new pathways and creating new advancements in healthcare for all.

Description

Summary
Responsible for performing various administrative, secretarial and clerical duties. Understands and follows the organization's policies, procedures and standards. Is an independent worker, meeting the day-to-day needs of the administrative team. Participates in the department's performance improvement activities. 
 
Responsibilities
1. Greets visitors, directs visitors appropriately; maintains the communication flow of the office. 
2. Prepares reports, memos, correspondence, meeting minutes, special projects, etc., for the Administrative team as requested. 
3. Reviews and edits all written materials. 
4. Maintains the Administrative teams appointment calendars. 
5. Answers the telephone is a professional manner; screens calls, takes messages, directs calls appropriately. 
6. Sorts, logs and distributes all incoming mail; identifies mail that needs immediate attention. 
7. Prepares financial reports; department activities, travel, business expenses, etc. 
8. Maintains an organized, efficient filing system. 
9.  Records, prepares and distributes meeting minutes as requested. 
10. Orders supplies and printing weekly. Assists in cost containment through appropriate ordering and conserving of supplies and equipment. 
11. Interacts professionally with all visitors, within the department/office and with other departments. 
12. Demonstrates the ability to be flexible and organizes during stressful situations. 
13. Manages and operates equipment safely and correctly. 
14.Accepts and completes other duties as assigned.
 
Education Skills Experience
Required: High School graduate.
Microsoft Word, Excel, Outlook, and Power Point. Works on multiple projects. Strong written and verbal communication, and organizational skills. Requires 3+ years experience providing administrative support. Associate’s Degree preferred.
 

Working Conditions:

Manual: Some manual skills/motor coord & finger dexterity

Occupational: Little or no potential for occupational risk

Physical Effort: Sedentary/light effort. May exert up to 10 lbs. force

Physical Environment: Significant exposure to dirt, odors, noise, human waste, etc.

Company: Putnam Hospital Center

Org Unit: 935

Department: Psych Unit

Exempt: No

Salary Range: $18.97 - $35.21 Hourly

Share:
 

We are an equal opportunity employer

Qualified applicants are considered for positions and are evaluated without regard to mental or physical disability, race, color, religion, gender, national origin, age, genetic information, military or veteran status, sexual orientation, marital status or any other classification protected under applicable Federal, State or Local law.

We will endeavor to make a reasonable accommodation to the known physical or mental limitations of a qualified applicant with a disability unless the accommodation would impose an undue hardship on the operation or our business. If you believe you require such assistance to complete this form or to participate in an interview, please contact Human Resources at 203-739-7330 (for reasonable accommodation requests only). Please provide all information requested to ensure that you are considered for current or future opportunities.